The right operating advantage. BPS CA pricing

BPS CA is a cloud inventory reconciliation app for wholesalers and distributors that sits on top of Tally Prime, Zoho Books, Xero or QuickBooks Online and only moves stock after the bill, the books and the delivery proof agree.

No. You keep Tally Prime, Zoho Books, Xero or QuickBooks Online for your accounts. BPS CA reads purchase and sale lines from the ledger and adds the warehouse check on top.

Uploading a bill or syncing the ledger never changes inventory. Each entry waits as a pending trade until the bill, the books and the signed delivery slip agree and an Admin confirms, or opt-in auto-confirm approves a clean match.

Zoho Books, Xero and Tally Prime sync tax name, rate and amount per line; QuickBooks Online syncs the tax code name per line. Each company works in one operating currency; synced amounts are recorded in that currency.

Pick a plan on the pricing page (Starter's first month is $1), connect your ledger from the admin settings, then pair your accountants.

Predictive Procurement — reorder alerts from your real daily sales — reads confirmed OUTWARD trades dated by ordered_at. Average Daily Usage (ADU) is computed over rolling 30-day and 90-day windows. Days of Inventory Remaining (DIR) is current stock ÷ ADU. Reorder Point (ROP) uses vendor/product lead time plus optional safety threshold and min reorder qty. URGENT fires when DIR ≤ lead time; REORDER when stock is at or below ROP — no spreadsheet min/max maintenance required.

Yes. Atomic Multi-Warehouse Routing — audited stock transfers between warehouses — moves balances between facilities with optimistic concurrency (expectedSourceStock), source-balance preview, and TRANSFER_STOCK audit. Stock never invents a fake sale row — only inventory_balances change.

On inward purchases, BPS CA compares ERP book lines, OCR-extracted morning bill fields, and physical evening proof before Admin confirmation. Quantity and total mismatches render high-contrast red badges. Stock does not move on upload — only on Admin Confirm & update stock.

No. Outward sales and Sample dispatches use books + evening dispatch proof. Morning OCR is optional when the pending row already came from Zoho Books, Xero, QuickBooks Online, or Tally. Samples stay on their own Approvals tab. Cash-counter sales without bills still need a ledger row plus evening proof (or an audited evening waive) — BPS CA does not invent silent stock moves. Returns and credit notes are not in this release.

Evening Slip security gate — a signed delivery note, delivery challan or gate pass is required before stock changes. Pending trades require a physical evening delivery / dispatch slip front attached (MinIO object) before confirmation, unless an Admin explicitly checks Waive evening slip requirement. Accountants can also upload the reverse (stamp or delivered signature) as optional Admin-visible proof. Waivers are amber/red gravity gates with audit flags — not silent skips.

Yes, when an Admin enables Auto-confirm on clean match in Company settings (default off). Auto-confirm still requires a real evening slip, blocks OCR discrepancy and pricing-anomaly flags, requires MATCHED OCR on inward purchases, and uses the pending row’s warehouse. Mismatch or anomaly holds the trade in Approvals, emails Accountants to re-upload a corrected bill, and keeps the flagged document as Admin proof.

Accountants claim a pairing code, Admin approves the seat, then complete a staff profile (name, address, phone, family contact fields) on /accountant/onboarding. BPS CA does not collect or store Aadhaar or other sensitive national government IDs. Passwords use Argon2id hashing; upload routes stay locked until the profile is complete.

BPS CA is ledger-agnostic — works with Tally Prime, Zoho Books, Xero and QuickBooks Online. Cloud OAuth connects Zoho Books, Xero, and QuickBooks Online; Tally Prime syncs via BPS Inventory. Zoho, Xero and Tally pass tax name, rate and amount; QBO passes tax code name. Each company works in one operating currency.

Ingest accepts taxLines[{ name, rate, amount, taxId? }] into tax_breakdown jsonb — GST class lines or international VAT/sales-tax names map without hard-coding a single country schema. Tenant localization covers USD, AED, INR (and GBP) with timezone-aware analytics.

Pricing Anomaly Agent (IQR) — flags when a supplier charges more than usual. On inward pending create/ingest it scores buy price against vendor–product history using 90-day Interquartile Range (IQR) fences and seasonal median fallback. Breaches set pricing_anomaly_status and pricing_deviation_pct, shown as Anomaly: +X% on the Admin approvals queue. Anomalies never auto-post stock — Admin confirmation remains mandatory.

Chronological Credit Allocation (FIFO) — advances settle the oldest invoice first. Partner overpayments or advances are sliced chronologically against open invoices in minor currency units on the financials / partner ledger.